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Work-at-home mom: take a deep breath and Do Life Different as you allow these devotions for work-at-home moms to fill the vacuum of your needy heart in the chaos of your busy world.
 
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Sep
11

Keeping Your Business Organized Day After Day

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Working from home offers plenty of advantages, especially if you trying to juggle work and family. But while office employees can easily separate their work time from their social time, a work-from-home mom needs to get smart about managing a healthy balance. You can’t leave your work at the office; your work is at home. In the long-term, this can lead to confusion and difficulties if you’re not careful. You might find yourself working longer hours than any office worker because you’re worried that your home location might affect your productivity. You might get interrupted during your productive hours by kids eager to play with you. You might waste a lot of time on business administration tasks that are mandatory but not income-generating. In short, nobody can deny that running a business from home is a lot of work. But no challenge is insurmountable, as long as you are prepared for it.

Indeed, you need to think of your life as a dual scale. On the one side, you’ve got your business responsibilities. On the other side, it’s your role as a mommy and household holder. The secret to maintaining the scale in a position of perfect balance is organization.

 

Keep the home office mess-free

Ultimately, there’s no denying it: There’s a lot less room in your home office than there is in a commercial office. Consequently, if you want to ensure that you can continue to find everything you need and not disappear under a pile of loose documents, you need to make the most of the space available. Vertical design offers amazing potential for small rooms, which is likely to be the case in your home office. You can use it to display inspiring photos, or even a board to note down appointments and ideas. Combined with floating shelves, this smart decor keeps a small space organized without feeling crowded. You can opt for digital documentation for most things, from invoices to project-related communication, as this will reduce the risk of losing important documents.

 

Managing work time and family time

How do you stay on top of what you need to do when it can be so difficult to concentrate at home? You need to prioritize your work in time and by revenue allocation. For instance, a project for a paying client is more urgent than dealing with a non-business related query. While this sounds somewhat logical, you’ll find yourself tempted to answer emails as they come in or to return phone calls that may not be relevant to work during the day. Stick to your schedule to stay productive! It would also help if you knew when you are at your most productive, aka are you an early bird or a night owl? This frees time for everything else!

Learning to manage orders effectively

Managing orders? That can’t be too difficult, can it? Wrong! When every client interacts in a specific manner to pass an order – some prefer social media, others would rather call, and finally, you have users who prefer emails — it can be tricky to keep track of all requirements, processes, and promises. That’s precisely why purchase orders are a staple of all businesses, small and big. They enable the buyers to define what they expect, and it also protects you – the seller – if the buyer refuses to pay. A purchase order acts as a binding contract – you can work with a legal expert to create the appropriate template for your business.

 

Urgh, too many emails

How many emails do you receive in a day? 10? 20? 50? Most people waste a lot of time going through their inbox regularly throughout the day – it’s time you could spend working! So, it’s important to understand how to create a smart filtering system that takes care of your incoming emails for you. If you are using Gmail, you can easily create and edit filters. Outlook users can also find video tutorials from Microsoft to learn how to automate their filters. You can automatically instruct your mailbox to delete all marketing emails, for instance – which can save you a lot of time in the long term!

 

Delegate admin tasks to an expert

Can you cope with all the responsibilities of running a home-based business? As a solo entrepreneur, you need to run your day-to-day activities as well as managing inquiries, administrative tasks, bookkeeping, and marketing communication. In a large business, these functions should go to a dedicated team. In a solo enterprise, you can’t hire a team. But you can work with a virtual assistant to save time. A VA can schedule appointments and manage incoming calls on your behalf, ensuring that nobody disturbs you when you’re working. You can also trust your assistant to keep your files organized and to help you to prepare powerpoint presentations.

 

Don’t forget any project

What happens to slow projects in a fast-paced environment? They get at the bottom of the list until they are completely and fully ignored. But if you’re running a hectic business, you can ensure that you keep track of all projects with useful task management tools. Asana, for instance, is a fantastic choice for lengthy to-do lists that need to be organized into tasks and timelines. If you tend to use a workflow approach – aka one project builds up to a multitude of activities – a tool such as Trello can keep you on your toes. Finally, for complex project management with a pre-set chronological order, you can use LiquidPlanner to keep your Gantt charts in sight.

 

Don’t multitask

Last, but not least, you might be tempted to multitask in an attempt to achieve more in a shorter time. Unfortunately, multitasking increases the risk of getting distracted. You might have hoped it would be just a quick email, but you find yourself scrolling down through your mailbox and checking other exchanges. Before you know it, you’ve wasted over 30 min! Each time you do more than one thing, such as composing a message, checking Facebook and watching kitten videos, you reduce your effective IQ by 10 points and decrease your performance. In short, stay focused on completing one task at a time.

 

In conclusion, organization rules your home-based business. From a clean desk to a definite schedule, it’s only through an organized work life that you can achieve success and satisfaction.

 

Categories : Articles, Jill's Blog

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